JOB OBJECTIVE:

To build and foster strong customer relationships by coordinating all details of event management and simplifying their jobs.

To build and foster ambassador relationships within your markets to ensure they are knowledgeable brand ambassadors who enjoy representing Aras and our clients.

To build businesses in underdeveloped territories.

To ensure flawless execution of events.

Job Description:

Manage clients for your territory by scheduling and staffing event requests. Build a promotional team in new markets.

Recruiting To Build a Promotional Team

Recruit potential brand ambassadors

Interview candidates

Manage on-boarding process with Aras HR

Schedule shadow events

Follow-up after first events, provide leadership

Staffing Events

Staff all requested events

Assign ambassadors to events on portal

Call/text ambassadors to fill shifts that are still open

Pick and choose dates when requested and respond to clients in a timely fashion

Event Management

Mondays: follow up on issues from the previous weekend

Make sure all events have all the information necessary for an BA to properly execute

Thursday: Weekend Prep emails

Friday: prepare for phone calls for upcoming weekend issues: inventory, calling in sick, etc

Portal Site

Add new events to the portal site (our associate market manager will assist in this)

Attach appropriate tasting sheets/documents

Manage POS for your Markets

Recruit POS managers for growing markets

Coordinate with clients & POS managers for event POS

Ship cups/POS to markets that don't have POS

Bill back clients for shipping charges

Client Relations

Make sure clients have access to portal site

Manage emails from clients and respond to any requests

Attend events that our clients will be attending

Create relationships with store managers

Weekend Tasks

Rotate “On-Call” weekends with other Aras managers from a remote setting

Be available during events to answer phone calls/questions

End of the Month Tasks

Expense report

Update Budget Trackers

Enter Staff Specialists & POS Managers Pay

Ambassador Management

Develop relationships with ambassadors to help ensure quick and easy staffing

Manage emails from ambassadors and respond to any questions or concerns

Provide high/low sales feedback

Job Requirements

Previous brand ambassador or industry experience preferred

1+ Years of recruiting experience

Experience leading onboarding calls

Small-scale project management experience

Weekend/evening availability from a remote setting

Proficient in Microsoft Office & Google Drive

Bachelor's Degree

Previous Management experience is preferred but not required

Strong communication skills

Conflict Resolution

Time management skills

Ability to work independently and still be a team player

Good at multitasking in a fast-paced environment

On-call availability (approx. 1 weekend every couple of weeks)

Ability to solve problems independently

Salary & Benefits

· $50,000-$60,000 annual salary

· Cell phone reimbursement of $50/month

· $35/hour rate on any events worked

· Inclusion in team monthly incentives

· $1,000 holiday bonus

· Insurance Stipend Available

· 401 K, employee contributes 6%, Aras matches 3%

JOB DESCRIPTION:

Human Resources

1099 Contractors: Documentation/Tracking of new brand ambassadors

Forward applicants that come from website to appropriate MM

Own tracking of new hires, training/cards sent etc for total company

Help schedule onboarding calls with MM teams

Onboarding Deck ownership

Add W9s to Dropbox and vendors to QuickBooks

Manage BA feedback surveys 2x a year (Midwest Feb)

Payroll for Brand Ambassadors

Checking Dwolla for funds and give Sara amount to transfer

Payroll reminders

Running payroll

Payroll follow-up

THC Certificate Tracking

Ensuring only Certified BAs work “Functional Beverage” demos

Training materials updated as needed/quiz (by state if needed)

W2/Full-Time Office Employee Management

Employee Benefit help (401k, insurance)- As needed from leadership 

Updated BA training materials for portal

Create, outline, and communicate to MM team our BA instructions for app rollout

Reference Checks

Scheduling Performance Reviews

Analyze and improve HR processes

Utilizing ADP services

PIP

Promotion Letter

Appraisal Forms

Grievance Form

Goal Tracking/Follow-Up

Hiring/Onboarding

Termination Follow-up

Vacation Tracking

Hour Tracking for summer interns

Accounting/Finance Management 

Monthly Reports for Aras Bookkeeper

Bank Statements

Credit Card Statements (create file for Ashley to use)

Cup purchases

Analyze for wasteful spending

New Client Set-Up Process & Management

Send Contracts

Send invoices for Deposits

Client Budget Tracking

Obtaining budgets 

Ensuring budgets are not exceeded

Sending monthly bank statements to clients

Manage POs and events tied to them

Send PO updates to Clients that have them

Expense Report Management

Manage Concur

Export transactions from AMX

Cross-reference expenses are being invoiced

Comdata Management

Reimbursements

Assign & Mail Comdata cards based on submissions

Adjust spending profiles as needed

Review declines for common themes to avoid in future

Activate & describe M-T daily and Fri-Sun Fridays

Bulk deactivate

Keep “alwayson”

Quickbooks

Add Dwolla payroll entries to QuickBooks monthly 

Add contractors as 1099 vendors

Quarterly compare addresses/names

Manage annual 1099 forms to all contractors by 1.31 and follow up questions

Misc Tasks

Full Circle Marketing 

Product research

Invoice Clients

Quarterly Taxes

External Recapping (tara) 

Luxco (Input events & Recaps from Aras portal Bi-weekly) Mostly Q3 & Q4

Hub- Campari  (Q1 only)

Mast-Jagermeister Ninja Network/Weekly check for events

Pinata

Invite new hire go-getter requests

Audit Pinata Program Names match Portal Brands

EOM

Monthly Summary Deck

Annual Hours Deck

Compare Comdata transactions

Dwolla entries into QuickBooks

Audit Pinata program to portal brands

Save all bank statements in Dropbox for bookkeeper

Quarterly

Compare W9 to Vendors in QuickBooks

Prep quarterly summary

Prep Kickoff Decks with leadership 

Misc

Manage our Google account

Pay Bills

Pay monthly donations and send Sara receipts

Obtain Insurance COIs

Make bi-weekly bank deposits

Job Qualifications:

A bachelor's degree in business administration or a related field is preferred. 

3+  years of experience in administrative or supervisory roles. 

Human Resources and/or Finance background preferred

Quickbooks experience necessary

Essential skills include:

Time management

Problem-solving

Communication

Organization

Proficiency in Microsoft Office and Google Suite

Salary, Benefits & Working Environment:

Hours

Full-time role

Office hours on Monday, Tuesday, Thursday

Working remotely on Wednesday & Friday

Hours are flexible but you must work between 10-3pm M-F

The remainder of the hours can be done on your schedule

Salary

Salary Range is $50k-$65k, depending on experience

Benefits

401k

Insurance stipend

Inclusion in monthly bonus opportunities

Inclusion in bi-annual company retreats

PTO days are dependent on experience level

Fill out this form to express your overall interest in Aras careers.
https://form.jotform.com/251196570765162